Executive Assistant
Government Operations | Administrative & Archive Unit | Grade 4
Competencies
Hover on any of the competencies below to view a detailed description.
Core Competencies
Proficiency Levels
Intrapreneurship
Applying
Critical Thinking and Data-Driven Decision Making
Applying
Facilitates Collaboration and Influence
Applying
Learning Agility
Applying
Digital Savviness
Applying
Results-Driven Outcomes
Applying
Public Service Excellence
Applying
Leading Change
Applying
Technical Competencies
Proficiency Levels
Intelligent Reporting
Advanced
Potential Movements
Government Operations
Administrative & Archive Unit
4
12 Lateral Movements
Key Accountabilities
- Assist in administrative activity within Administrative & Archive unit , such as writing and editing e-mails, drafting memos, and preparing communications on the Director’s behalf and proofread it before submitting for the final signatory.
- Maintain the comprehensive and accurate records and identify the most effective way of managing the diverse record to be available on time as requested ensuring all data and emails are managed as per protocol & guidelines
- Organize meetings, including scheduling, sending reminders, and organizing catering when necessary as requested by the Director or any other stakeholder within Administrative & Archive entity.
- Manage the director’s calendar, including making appointments and prioritizing the most sensitive matters by understanding the stakeholder needs & communicating to relevant stakeholder for effective time management & optimum performance of Administrative & Archive entity.
Preferred Experience And Exposure
- Proven experience as an Executive Assistant, Personal Assistant or similar role
- Excellent MS Office knowledge
- Outstanding organizational and time management skills
- Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
- Excellent verbal and written communications skills