Document Controller
Capital Projects Planning & Management | Strategic Project Management | Grade 5
Competencies
Hover on any of the competencies below to view a detailed description.
Core Competencies
Proficiency Levels
Intrapreneurship
Critical Thinking and Data-Driven Decision Making
Facilitates Collaboration and Influence
Learning Agility
Digital Savviness
Results-Driven Outcomes
Public Service Excellence
Leading Change
Technical Competencies
Proficiency Levels
Quality Assurance and Change Control
Foundational
Capital Projects Technical Standards and Specifications
Foundational
Project Planning and Execution
Foundational
Project Risk Management and Mitigation
Foundational
Potential Movements
Capital Projects Planning & Management
Strategic Project Management
4
5
Key Accountabilities
- Copy, scan and store documents in physical and digital records; ensuring that they are stored according to stipulated documentation guidelines and policies.
- Check documentation accuracy against prescribed templates and guidelines and update technical documents as directed.
- Prepare reports on projects as needed and distribute them to relevant parties; maintaining confidentiality around sensitive information and terms of agreement.
- Manage and fulfill document retrieval requests from internal and external stakeholders by reviewing requests, logging the respective requests in a database system and providing the requested materials efficiently and through the proper channels.
- Actively maintain the document control register and identify opportunities for enhancement and resolve any errors or complications to avoid confusion and improve document traceability.
Preferred Experience And Exposure
- Has working knowledge of capital project phases and basic methods of archiving and document administration.
- Has exposure to document management software and web-based tools (To be determined by ADEO).